Scholarships for international students, researchers and academic staff

Ministry of Education and Research of the Republic of Estonia and Archimedes Foundation annually offer scholarships to foreign nationals, pursuant to bilateral intergovernmental or inter-ministerial agreements concluded with other countries.

Pursuant to the agreements Estonia offers to the students and researchers of some countries scholarships and vice versa. Starting from the year 2016 the scholarships based on the international agreements are offered in the framework of the National Scholarship Programme for international students, researchers and academic staff.

The types of scholarships are the following:

  • scholarships at the first level of higher education for subjects associated with Estonian language and culture;
  • scholarships for Master’s and Doctoral study;
  • scholarships for summer and winter schools;
  • mobility grants for researchers and academic staff.

The contact person for bilateral agreements at Archimedes Foundation is Triinu Lillepalu, e-mail: triinu.lillepalu@archimedes.ee, telephone: 626 8900.

Guide of the national scholarship programme for international students, researchers and academic staff in Estonian

Guide of the national scholarship programme for international students, researchers and academic staff in English

1. Scholarships at the first level of higher education and scholarships for Master’s and Doctoral study

The scholarship at the first level of higher education and the one for Master’s and Doctoral study (hereinafter also student scholarships) are intended to support the exchange study or degree study of international students at the Estonian institutions of higher education. The scholarship at the first level of higher education can be applied for only for the studies in the areas related to Estonian language and culture.

The scholarship of exchange study is paid within the specified period, but maximum ten calendar months a year. The grant period is the period from the first day of the studies up to the last day of the studies according to the dates mentioned in the confirmation letter of the recipient institution. The duration of one period of studies (grant period) should not be shorter than 30 days. The grant to be paid will be calculated according to the number of days of the grant period based on the rate of the relevant type of scholarship.

The scholarship for degree study is paid for twelve calendar months each academic year during the nominal period of study, except the last academic year of the nominal period of study when the scholarship is paid for ten months. A scholarship is paid on condition that the scholarship recipient is studying full time and completes cumulatively at least 75% of the coursework required by the curriculum by the end of each academic year.

Scholarship amount: 350 EUR per month for the ungaduate and graduate students and 422 EUR per month for Doctoral students. Additional costs such as tuition fee, health insurance and other costs will not be compensated.

The decision to award scholarship for the applicant does not guarantee his/her admittance to the required institution of higher education. The entrance to the institution of higher education is separate from the application for the scholarship. The applicant should submit the required documents to the institution of higher education according to the entrance requirements of the institution of higher education. The decision on admittance to the institution of higher education should be adopted before the payment of scholarship.

2. Scholarships for summer and winter schools

The payment of scholarships is intended to support participation in summer courses of Estonian language and culture organized by the Estonian institutions of higher education as well as in summer and winter schools related to the English-language curricula of degree study.

The scholarship can be applied for by the students of Bachelor’s, Master’s and Doctoral studies studying in the foreign institutions of higher education who have been studying in the university at least one year by the time of application.

Scholarship amount: The scholarship is used to reimburse up to 500 EUR of the course fee and accommodation costs of 25 EUR per day for a maximum of 28 days per secondment in a calendar year.The scholarship covers the course fee to the institution of higher education and accommodation costs of students for a maximum of 28 days per one secondment in a calendar year.

The candidate should pre-register to the course for applying for the scholarship.

3. Mobility grants for researchers and academic staff

Mobility grants can be applied by the researchers and academic staff of the foreign institutions of higher education.The mobility grant can be applied for research, scientific work, teaching, cooperation with colleagues etc.

The academic staff means the persons working in the position of the professor, associate professor, lecturer, assistant or lecturer of the university according to the equivalent qualification of the foreign countries.  The researcher means the persons working in the positions of junior researcher, researcher, senior researcher or leading researcher according to the equivalent qualification of the foreign countries. If the applicant of the mobility grant is also a student at the same time, the mobility grant is not awarded to him/her, but he/she can apply for the student scholarship, if the criteria for application are met.

Mobility grants are divided into short-term (1-9 days) and long-term (10 days – 10 calendar months) mobility grants. Scholarship rate for short-term visit is 45 EUR per day and 422 EUR per month. The month is considered to be the 30-day period. The grant period is the period from the first day of work up to the last day of work according to the dates mentioned in the letter of confirmation of the recipient institution. During the period of payment of grant the scholarship recipient should stay in Estonia. The grant period is the period from the first day of work up to the last day of work according to the dates mentioned in the letter of confirmation of the recipient institution.

The decision to award a grant for the applicant does not guarantee his/her admittance to the required institution. The applicant should submit the required documents to the recipient institution and his/her admittance should be decided upon before the payment of grants.

Application procedure and deadlines

Application form for degree study

Application form for exchange studies

Application form for academic staff and researchers

*Application form for the summer and winter schools

The following additional documents will be submitted in applying for the student scholarship:

  • CV  (for preference in the format of EUROPASS);
  • study or research plan in the free form (maximum 2 A4 pages);
  • confirmation letter of the educational institution regarding the admittance and study period of the student or submission of the entrance documents as required to the educational institution;
  • explanation of Estonian institution why they are interested in the applicant;
  • copy of passport or ID-card
  • the copy of the last diploma including the academic certificate. If the applicant is still studying at the moment of application, the certificate on the study results and nominal duration of studies will be submitted.

In case of exchange study the following documents will be additionally submitted:

  • certificate of foreign university on the study results;
  • certificate of foreign university on the studies of the student which should include information on the study level, academic year and nominal duration of studies of the student;
  • explanation of the Estonian institution of higher education why the institution of higher education is interested in the applicant (may be included in the letter of recommendation).

In case of degree study the following documents will be additionally submitted:

  • the copy of the last diploma including the academic certificate. If the applicant is still studying at the moment of application, the certificate on the study results and nominal duration of studies will be submitted.

The following additional documents will be submitted in applying for the scholarship of summer and winter schools:

  • application form of the relevant educational institution;
  • CV (for preference in the format of EUROPASS);
  • certificate of foreign university on the study results;
  • the certificate of foreign university on the studies of the student which should include at least information on the study level, academic year and nominal duration of the student;
  • the confirmation of the recipient educational institution on the admittance of the student (could be also sent by e-mail) or other confirmation on the registration;
  • copy of passport or ID-card.

The following additional documents will be submitted in applying for mobility grants:

  • CV (for preference in the format of EUROPASS);
  • work plan in the free form – max 2 pgs;
  • confirmation on the working of the applicant in the foreign university;
  • letter of recommendation (from the employer);
  • confirmation of the recipient Estonian institution on the admittance of the applicant including the reason why it is interested in the applicant or the importance of the work of the applicant for Estonia;
  • copy of passport or ID-card.

Deadlines

The application including additional documents should be submitted in two ways: electronically and by mail.

The application including additional documents will be submitted through the electronic system at http://archimedes.ee/en/foundation/document-submission-form/ by 31 March at the latest (Eastern European Time UTC/GMT +2 hours).

31 March is the deadline for the scholarships at the first level of higher education and scholarships for Master’s and Doctoral study and mobility grants for researchers and academic staff.

The deadline for the scholarships of summer and winter schools is 15.04.2016. The application, including additional documents will be submitted through the electronic system at http://archimedes.ee/en/foundation/document-submission-form/ by 15 April at the latest. 

The signed application will be forwarded by mail at the latest on the 7 th day after the deadline (stamp of mailing) to:

Centre for Higher Education Development
Foundation Archimedes
Koidula 13a, 10125 Tallinn
Republic of Estonia

Comments: All documents should be in English or Estonian.  Documents must be translated to any of these languages if the language of issuance is different. The foundation has the right to require the additional documents. Submitted documents will be not returned to the applicant. The applications which are uncomplicated, drawn up as required, include false information or arrive with delay are not assessed.

Awarding of scholarships

Scholarship applications are assessed and grants are awarded by the commission.

The applications which are not drawn up as required, include false information or arrive with delay are not assessed. In case of lack of candidates meeting the criteria the foundation has the right not to award the grants.

In awarding the grants the citizens of the countries provided in appendix 1 are preferred at first priority, thereafter the citizens of the countries provided in appendix 2.

The applications are assessed considering the following:

  • thoroughness of the motivation letter and work plan;
  • quality of application: clear objectives, expected results etc.

The scholarships of exchange studies and summer and winter schools are awarded also proceeding from the earlier progress of the student in studies and interest of the recipient institution. The succession rating of entrance of foreign students is also taken into account in case of the foreign student of the first year when awarding the scholarships of degree study. The succession rating based on study results is proceeded from in case of the foreign students of the second year (weighted average rating above all study results). At the award of the scholarship the foreign students of the first year are generally preferred. The mobility grant is awarded also considering the interest of the recipient institution.

The grants are awarded according to the annual budget. If needed, the list of reserve candidates will be drawn up.

The approved data of the applicants are forwarded to the recipient institution which makes a final decision on the admittance of the scholarship recipient. Provided the scholarship recipient does not meet the criteria of admittance or entrance, he/she loses the right to use the grant.

Payment of grants

The basis for payment of grants is the written confirmation of the recipient institution on the admittance of the applicant and the contract concluded between the recipient institution and foundation.

The foundation transfers the scholarship to the bank account of the recipient institution which performs the payments to the scholarship recipient.

The instalment of grants of courses and autumn semester will be made by the foundation to the recipient institution within 21 days from the bilateral signing of the contract and the instalment of grants of spring semester within 21 days after the submission of interim report.

The scholarship of degree study is paid provided the scholarship recipient studies full-time and fulfils cumulatively at least 75 percent of the volume of the studies subject to fulfilment according to the curriculum by the end of each semester. The scholarships of students of degree study are transferred after the receipt of the confirmation that the scholarship recipients fulfil 75% of the curriculum.

The scholarship of degree study is not paid during the stay at academic leave or in exceeding the nominal duration of the studies. The grant period will not extend for the period of the grant recipients exchange studies in foreign institution.

During the period of payment of grant the scholarship recipient should stay in Estonia, except in case of degree studies. If it occurs that the scholarship recipient has not stayed in Estonia during the period of payment of scholarship, excluding the students of degree study, or stayed here less than planned, stayed at the academic leave, studied part-time or did not participate in the studies according to the volume of the curriculum, the recipient institution should return the grant to the foundation for that period, excluding the course fee for participation in summer and winter courses.

Reporting

As regards the use of allocated grants, the recipient institution submits the report on the allocated and paid grants in free form and in case of students of degree study also the information on the fulfilment of the curriculum.